Privacy Policy2018-06-10T08:02:16+00:00

Privacy Policy // Andrew Lethbridge Associates

This Privacy Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.  The Policy also contains information on the rights of Users in relation to their personal data.  We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to [email protected] or alternatively, you can call us on (01548) 853699.

Andrew Lethbridge Associates is an architects practice based in Kingsbridge, South Devon.

Should you wish to contact us in relation to this Policy you can use the details below;

102 Fore Street, Kingsbridge, Devon TQ7 1AW

(01548) 853699

[email protected]

Monday – Friday: 9:00am – 5:00pm

Browsing the Website

You can browse the website and look through our galleries without disclosing any identifiable personal data.  However the website does use Cookies to improve your experience, and it also collects usage data to help with our analytics.  You can find out more about Cookies and Analytics in the sections below.

Cookies

Like many other websites, we use cookies to improve your experience. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.

We have some more information in our Cookie Policy

Contact Form

If you decide to get in touch to discuss working together, by filling in the contact form you consent to us using the details provided to reply to requests for information, arrange a design consultation or site meeting and provide quotations and feedback on your proposals.

Personal Data collected: first name, last name, email address, phone number, project address and outline of project details.

Direct Email or Telephone Call

If you prefer to get in touch via an email or telephone call to discuss you project, we’ll still ask for the same information from you, it just won’t be submitted via the website.

Typical Personal Data collected: first name, last name, email address, phone number, project address and outline of project details including an indicative budget for the works.

Once we’re Appointed

Once you have appointed us as your Architects, we may need to request additional personal data from you in order to deliver the agreed services.  Any personal information you provide will be treated as confidential unless we need to share it with other consultants in order for them to provide their services or we are required by law to disclose it.

We may use your information to:

  • arrange an initial design consultation or site meeting and provide you with feedback and a fee proposal
  • deliver our services as per our appointment contract, including the completion of planning and/or building regulations applications on your behalf
  • obtain fee proposals from other consultants whose appointment is required as part of the project, and coordinate our design and/or supporting information
  • notify you of changes to our services should the scope of works be amended
  • send you communications which you have requested and that may be of interest to you and/or relevant to your project

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our contractual and insurance obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

We will not sell or rent your information to third parties, and we will not share your information with third parties for marketing purposes.

Third Party Consultants/Contractors

As part of the design and construction of your building project, we will likely have to work alongside other consultants and contractors such as land surveyors, planning consultants, engineers, ecologists, quantity surveyors, landscape architects, building contractors and their sub-contractors.

The number of different third party consultants/contractors will vary depending on the scale, location and complexity of the work as well as the extent of our own appointment.  For example, are we appointed to prepare a simple planning application, or have you asked us to coordinate the detailed design and tendering of your project and inspect the works on site.

We will always obtain your permission before contacting third party consultants/contractors on your behalf, and will only share with them the information necessary for the proper completion their work.

Third party consultants/contractors will all have their own specific Privacy Policies.

Andrew Lethbridge Associates adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of personal information.

SSL Connection

The ala-architects.co.uk website uses an SSL (https://) secured connection throughout, and Users will see the website pages marked as secure in their browser. All personal data exchange between the website and its Users happens over an SSL secured communication channel and is encrypted and protected with digital signatures provided by the Let’s Encrypt service via our website hosting.

Let’s Encrypt – Privacy Policy

Password Protection and AntiVirus

All computer workstations, laptops and servers used by Andrew Lethbridge Associates are password protected, with regularly updated passwords.

All workstations, laptops and servers are maintained with up to date AntiVirus and internet security protection provided by ESET.

Cloud Based Storage and Email – Office 365

We use Microsoft Office 365 for our cloud based email.  Our document storage for project and company files is also cloud based on Microsoft SharePoint.  Using the cloud rather than local storage allows us to take advantage of the security and privacy features that come with the Office 365 platform.

Office 365 – Privacy Policy – Privacy Shield participant.

Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation.

If your browser does not support web fonts, a standard font is used by your computer.

Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google’s Privacy Policy.

The services contained in this section enable the Andrew Lethbridge Associates to monitor and analyze web traffic and can be used to keep track of User behaviour.

Google Analytics (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this website, to prepare reports on its activities and share them with other Google services.  Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data collected: Cookies and Usage Data.

Place of processing: United States – Privacy Policy – Opt Out. Privacy Shield participant.

This type of service allows this website to distribute content using servers located across different countries and to optimize speed and performance.
Which Personal Data are processed depends on the characteristics and the way these services are implemented. Their function is to filter communications between this website and the User’s browser.  Considering the widespread distribution of this system, it is difficult to determine the locations to which the contents that may contain Personal Information User are transferred.

CloudFlare (Cloudflare Inc)

CloudFlare is a traffic optimization and distribution service provided by CloudFlare Inc.
The way CloudFlare is integrated means that it filters all the traffic through this website, i.e., communication between this website and the User’s browser, while also allowing analytical data from this website to be collected.

Personal Data collected: Cookies and various types of Data as specified in the privacy policy of the service.

Place of processing: United States – Privacy Policy.

You have a choice about whether or not you wish to receive information from us, and what we do with the Personal Data you have provided.  You may exercise certain rights regarding the personal data we have stored, including;

  • Withdrawing consent at any time.  You have the right to withdraw consent where it has been previously given with respect to storing and processing your Personal Data.
  • Access to your Data.  You have the right to learn if your Data is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
  • Verify and seek rectification.  You have the right to verify the accuracy of your Data and ask for it to be updated or corrected.
  • Restrict the processing of your Data. You have the right, under certain circumstances, to restrict the processing of your Data.  In this case, then we will not process your Data for any purpose other than storing it.
  • Have your Personal Data deleted or otherwise removed.  You have the right, under certain circumstances, to obtain the erasure of your data.
  • Receive your Personal Data and have it transferred to another controller.  You have the right to receive your Data in a structured, commonly used and machine-readable format and, if technically feasible, to have it transmitted to another controller without any hindrance.
  • Lodge a complaint.  You have the right to bring a claim before your competent data protection authority.

How to exercise these rights

Any requests to exercise your rights can be directed to Andrew Lethbridge Associates through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by us as early as possible and always within one month.

Our website may contain links to other websites run by other organisations, professional bodies or product suppliers. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

We keep this Policy under regular review, and reserve the right to make changes at any time by giving notice on this page and/or – as far as technically and legally feasible – sending a notice to Users via any contact information available to us. We recommend you check this page periodically, referring to the date of the last modification listed below.

This Policy was last updated in May 2018.